Guides · Getting around
Group transportation: vans vs. minibuses vs. charter buses
Updated October 2026
Moving a group is often the hardest part of the trip. The right choice depends on group size, distance, budget and your organization's rules.
| Option | Typical capacity | Good for | Watch out for |
|---|---|---|---|
| Minivan or 7-seat SUV | 6–7 | Small groups, families, leadership teams | Limited luggage space |
| 12-passenger van | Up to 12 | Teams of 10–25 using two or more vans | Organization rules on who may drive |
| Minibus with driver | About 20–35 | Airport-to-hotel shuttles, mid-size groups | Book early in busy seasons |
| Charter coach | About 50–56 | Large teams, bands, schools, conferences | Driver hours limits on long trips |
Licensing and safety
In the United States, a commercial driver's license is required to drive a vehicle designed to carry 16 or more people, including the driver. That is why groups larger than a van usually hire a minibus or coach with a professional driver.
Federal safety agencies have warned about rollover risk in 15-passenger vans, especially when fully loaded. Many schools and organizations no longer allow staff to drive them. Check your policy before renting.
Comparing the cost
Compare the full cost per traveler: rental or charter price, fuel, parking, tolls and driver costs. Vans can look cheaper until you add drivers' time and several vehicles. For larger groups, one charter bus is often comparable and easier to manage.
Airport pickups
When people arrive on different flights, pre-booked transfers or a scheduled shuttle keep the group together without dozens of individual ride receipts. GroupVoy shows airport pickup and shuttle options for your destination.
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